Registration requirements and general terms and conditions for Deutsche Welle Global Media Forum 2019

All registrations for the Deutsche Welle Global Media Forum 2019 (hereinafter “Event”), held by Deutsche Welle (DW) Events (hereinafter “Organizer”), on May 27-28 2019, are subject to the following conditions:

1. Registration

Online registration via the Event website is required for participation in the Event. This applies to all Event attendees, including invited speakers, contributors, moderators, members of the press, guests and employees of Deutsche Welle (DW), Germany’s international broadcaster.

Regular registration: After completing the online registration form and paying the registration fee, these Event participant type will receive an automatic e-mail confirmation and an invoice indicating the registration fee. The invoice can be retrieved online at any time and serves as a voucher for the Event. Fee-exempt registration: Those Event participants exempt from registration fees previously received a direct invitation from DW Events. After completing the online registration form, these Event participants will receive an automatic email confirmation. This e-mail serves as a voucher for the Event for all fee-exempt registrants.

The Organizer reserves the right to amend or deny registrations as it deems fit.

The registration deadline is May 22, 2019. After the registration deadline, registration will only be possible on-site during the Event on a first-come first-served basis. Because space is limited, early registration is recommended. All participants will receive an individual badge with a photo on-site, which must be worn throughout the duration of the Event. The badge is valid exclusively for registered participants and is not transferable.

Participant registration is handled by MediaCompany GmbH on behalf of the Organizer. For additional information about registration, please contact:

MediaCompany GmbH
Auguststr. 29, 53229 Bonn, Germany
Tel: +49.228.909 66 43
Fax: +49 228 909 66 33
E-Mail: gmf2019@mediacompany.com

2. Registration Fees and Methods of Payment

Fees for participation in the Event include all plenary events, workshops, receptions and meals listed in the final conference program.    
Registration fees are determined as follows:
                                                                             2-Day Conference  Pass                               1-Day Conference    Pass*                         
Early Bird Special (Until April 15, 2019)  € 199 € 99
Standard Participants € 299 € 159
Students, interns and NGOs € 99 € 69
Dinner Cruise along the Rhine River Valley Included € 69**

* Valid for an 1-Day conference pass on May 27 or 28, 2019
** Only in combination with any 1-Day Pass
All fees are given in euros and include 19% tax.

The registration fees will be collected by MediaCompany GmbH on behalf of the Organizer. Payment can be made by credit card only (VISA, MasterCard, or American Express).

Payment for early registration must be completed by latest April 15, 2019. After this date, the regular registration fee will apply.

Registration fees are waived for members of the press who have a valid press identification card and accreditation from the Event. Students, interns or NGO (non-governmental organization) representatives wishing to pay the reduced registration fee must provide the registration office with one of the following documents:

  • Students: copy of valid student ID
  • Interns: written and signed statement from supervisor (on company letterhead)
  • NGO representatives: an official documentation confirming the NGO status i.e. registration certificate, charter or constitution of the association, or other official document that explains the organization’s purpose. Additionally, a signed letter from the participant’s boss written on the NGO’s official letterhead that includes the name of the participant.
Please upload the applicable documentation during the registration process and also bring it to the registration counter at the conference.
3. Cancellations/Changes

All cancellations and changes must be submitted in written form for reimbursement and must indicate the participant’s full name, invoice number and bank details. Please send the applicable documentation to: MediaCompany GmbH Auguststr. 29, 53229 Bonn, Germany Fax: +49.228.909 66 33 E-mail: gmf2019@mediacompany.com   For cancellations received by May 11, 2019, the registration fee will be reimbursed with a deduction of an administrative fee of 60 Euros (incl. VAT). No-shows, as well as cancellations received after May 11, 2019 will not be reimbursed for registration fees.

Changes to the registration (such as a name change or registration of a replacement participant) can be made free of additional charges after payment has been received. Such changes must be requested in written form and sent no later than May 22, 2019 to: MediaCompany GmbH Auguststr. 29, 53229 Bonn, Germany Fax: +49.228.909 66 33 E-mail: gmf2019@mediacompany.com

4. Privacy Protection

The Organizer, DW and MediaCompany GmbH use secure technologies to ensure the protection of sensitive data. All information provided for the registration will be managed via SSL-secured Server Systems and also stored on SSL-secured Server Databases for further processing in accordance with the applicable legal regulations in order to maintain contact and to send out future invitations. The data provided for registration can only be accessed by authorized staff members of the Organizer, DW and MediaCompany who are responsible for technical, financial or editorial processing via the server. Personal data will not be passed on to any other party and will not be used for marketing purposes. An official list of participants will be published for the event, including full name, organization, e-mail address and country of origin. If you wish for your data to be included on the list, please check the appropriate box on the registration form.

Photos will be taken during the Event. By attending the conference, you agree to photographs of you being taken, which may be published by the Organizer and/or DW for public relations purposes or reporting on the Event. 
For security purposes, a photo of each participant will be taken during the Global Media Forum and printed on the registrant’s badge. The picture will be used exclusively for the declared purposes. Any other use will be dependent on the individual’s repeated obtained consent.

The consent given to use the participant’s picture for the Event’s registration purposes may be revoked at any time. If a participant revokes consent for his or her photo, however, the participant will not be able to take part in the Event, as a badge without a photo will not comply with safety requirements set by DW.

To revoke consent for photo use, please send an email to gmf2019@mediacompany.com.

5. Other Expenses (travel, accommodation, etc.)

Event participants are responsible for their own travel, accommodation and other related expenses. The organizers recommend that accommodation be booked and reserved at your earliest convenience.

6. Tickets for Public Transportation

During the Event held May 27-28, 2019, the participant name badge also serves as a ticket for the public transport system within the Bonn city region.

7. Insurance

While attending the Event, kindly note that you bear the risk of personal injury or loss of property and/or luggage. We strongly recommend that you take out insurance when making your travel arrangements. The insurance policy should cover reimbursement of registration fees in the case of cancellation, accident, loss or damage to personal property, as well as health insurance. The insurance should also cover any financial losses regarding accommodation and travel scheduling due to service disruptions arising from insolvency, strikes or other labour disputes.
8. Legal Disclaimer

The Organizer shall not be liable for damages that occur to you in connection with your attendance at the Event, except for those damages resulting from intent or gross negligence, including damages resulting from injury to life, body or health. In case of ordinary or slight negligence, the Organizer shall be liable only for a breach of its material contractual obligations.   To the extent permitted by law, (i) the Organizer shall not be liable for any lack of commercial success, lost profits and indirect damages, and (ii) liability in accordance with the above clauses shall be limited to damages that are typical as well as foreseeable to the Organizer at the time of registration of the participant.

The Organizer reserves the right to change the program, related activities, topics and participating speakers as it deems fit. The Organizer is not liable for losses incurred by cancellation of the Event as a result of circumstances beyond its control. Such circumstances include, for example: war, terrorism, hijackings, uprisings, laws or government regulations, denial of visa issuance, travel delays or difficulties, insolvency of airline companies and strikes. The Organizer will take all reasonable steps to proceed with the Event in spite of such circumstances.

All contractual relations between you and the Organizer shall be governed and construed solely by the laws of Germany. Place of jurisdiction is Bonn, Germany.

9. Contact

For more information about registration please contact:

Registration office:
Media Company GmbH
Auguststr. 29
53229 Bonn, Germany
Tel.: +49.228.909 66 43
Fax: +49.228.909 66 33
E-mail: gmf2019@mediacompany.com

Conference secretariat:
DW Events
Kurt-Schumacher-Str. 3
53113 Bonn, Germany
Tel.: +49.228.429 2146
Fax: +49.228.429 2140
E-mail: gmf.registration@dw.com