Registration requirements and
general terms and conditions for Deutsche Welle Global Media Forum 2019
All registrations for the Deutsche Welle Global Media Forum 2019
), held by Deutsche Welle (DW) Events
on May 27-28 2019, are subject to the following conditions:
Online registration via the Event website is required for participation in the Event.
This applies to all Event attendees, including invited speakers, contributors,
moderators, members of the press, guests and employees of Deutsche Welle (DW),
Germany’s international broadcaster.
Regular registration: After completing the online registration form and paying
the registration fee, these Event participant type will receive an automatic e-mail
confirmation and an invoice indicating the registration fee. The invoice can
be retrieved online at any time and serves as a voucher for the Event.
Fee-exempt registration: Those Event participants exempt from registration
fees previously received a direct invitation from DW Events. After completing the
online registration form, these Event participants will receive an automatic email
confirmation. This e-mail serves as a voucher for the Event for all
The Organizer reserves the right to amend or deny registrations as it deems
The registration deadline is May 22, 2019
. After the registration
deadline, registration will only be possible on-site during the Event on a
first-come first-served basis. Because space is limited, early registration is
All participants will receive an individual badge with a photo on-site,
which must be worn throughout the duration of the Event. The badge is valid
exclusively for registered participants and is not transferable.
Participant registration is handled by MediaCompany GmbH on behalf of the
Organizer. For additional information about registration, please contact:
+49.228.909 66 43
Fax: +49 228
909 66 33
Registration Fees and Methods of Payment
Fees for participation in the Event
include all plenary events,
workshops, receptions and meals listed in the final conference program.
fees are determined as follows:
2-Day Conference Pass
Special (Until April 15, 2019)
Students, interns and NGOs
Cruise along the Rhine River Valley
* Valid for an 1-Day conference pass on May 27 or 28, 2019
** Only in combination with any 1-Day Pass
All fees are given in euros and include 19% tax.
The registration fees will be collected by MediaCompany GmbH on behalf of
the Organizer. Payment can be made by credit card only (VISA, MasterCard, or American
Payment for early registration must be completed by latest April 15, 2019
After this date, the regular registration fee will apply.
Registration fees are waived for members of the press who have a valid press
identification card and accreditation from the Event.
Students, interns or NGO (non-governmental organization) representatives wishing
to pay the reduced registration fee must
provide the registration office with one of the following documents:
Please upload the applicable documentation during the registration process and also bring it to the registration counter at the conference.
- Students: copy of
valid student ID
written and signed statement from supervisor (on company letterhead)
- NGO representatives: an official documentation confirming the NGO status i.e. registration
certificate, charter or constitution of the association, or other official
document that explains the organization’s purpose. Additionally, a signed letter from the participant’s boss written on the
NGO’s official letterhead that includes the name of the participant.
All cancellations and changes must be submitted in written form for
reimbursement and must indicate the participant’s full name, invoice number and
Please send the applicable documentation to:
+49.228.909 66 33
received by May 11, 2019, the registration fee will be reimbursed with a
deduction of an administrative fee of 60 Euros (incl. VAT).
No-shows, as well as cancellations received after May 11, 2019
will not be
reimbursed for registration fees.
Changes to the registration (such as a name change or registration of a replacement
participant) can be made free of additional charges after payment has been
received. Such changes must be requested in written form and sent no later than
May 22, 2019 to:
+49.228.909 66 33
4. Privacy Protection
The Organizer, DW and MediaCompany GmbH use secure technologies to ensure the
protection of sensitive data. All information provided for the registration
will be managed via SSL-secured Server Systems and also stored on SSL-secured
Server Databases for further processing in accordance with the applicable legal
regulations in order to maintain contact and to send out future invitations.
The data provided for registration can only be accessed by authorized staff
members of the Organizer, DW and MediaCompany who are responsible for
technical, financial or editorial processing via the server. Personal data will
not be passed on to any other party and will not be used for marketing
purposes. An official list of participants will be published for the event,
including full name, organization, e-mail address and country of origin. If you
wish for your data to be included on the list, please check the appropriate box
on the registration form.
Photos will be taken during the Event. By attending the conference, you agree
to photographs of you being taken, which may be published by the Organizer
and/or DW for public relations purposes or reporting on the Event.
For security purposes, a photo of each participant will be taken during the Global
Media Forum and printed on the registrant’s badge. The picture will be used
exclusively for the declared purposes. Any other use will be dependent on the
individual’s repeated obtained consent.
given to use the participant’s picture for the Event’s registration purposes may
be revoked at any time. If a participant revokes consent for his or her photo,
however, the participant will not be able to take part in the Event, as a badge
without a photo will not comply with safety requirements set by DW.
consent for photo use, please send an email to firstname.lastname@example.org
5. Other Expenses (travel, accommodation, etc.)
Event participants are responsible for their own travel, accommodation and
other related expenses. The organizers recommend that accommodation be booked
and reserved at your earliest convenience.
6. Tickets for Public Transportation
During the Event held May 27-28, 2019, the participant name badge also serves
as a ticket for the public transport system within the Bonn city region.
While attending the Event, kindly note that you bear the risk of personal
injury or loss of property and/or luggage. We strongly recommend that you take
out insurance when making your travel arrangements. The insurance policy should
cover reimbursement of registration fees in the case of cancellation, accident,
loss or damage to personal property, as well as health insurance. The insurance
should also cover any financial losses regarding accommodation and travel
scheduling due to service disruptions arising from insolvency, strikes or other
8. Legal Disclaimer
The Organizer shall not be liable for damages that occur to you in connection
with your attendance at the Event, except for those damages resulting from
intent or gross negligence, including damages resulting from injury to life,
body or health. In case of ordinary or slight negligence, the Organizer shall
be liable only for a breach of its material contractual obligations.
To the extent permitted by
law, (i) the Organizer shall not be liable for any lack of commercial success,
lost profits and indirect damages, and (ii) liability in accordance with the
above clauses shall be limited to damages that are typical as well as
foreseeable to the Organizer at the time of registration of the participant.
The Organizer reserves the right to change the program, related activities,
topics and participating speakers as it deems fit. The Organizer is not liable
for losses incurred by cancellation of the Event as a result of circumstances
beyond its control. Such circumstances include, for example: war, terrorism,
hijackings, uprisings, laws or government regulations, denial of visa issuance,
travel delays or difficulties, insolvency of airline companies and strikes. The
Organizer will take all reasonable steps to proceed with the Event in spite of
All contractual relations between you and the Organizer shall be governed and
construed solely by the laws of Germany. Place of jurisdiction is Bonn,
For more information about registration please contact:
Media Company GmbH
53229 Bonn, Germany
Tel.: +49.228.909 66 43
Fax: +49.228.909 66 33
53113 Bonn, Germany
Tel.: +49.228.429 2146
Fax: +49.228.429 2140