Registration requirements and general terms and conditions for the German-Arab Women Business Leaders Summit 2018

 All registrations for the German-Arab Women Business Leaders Summit 2018 (hereinafter “Event”), held by CrossCultures Network GmbH from October 15 to October 17, 2018, are subject to the following conditions:

1. Registration

Online registration at the conference website is required for participation in the Event. This also applies to invited speakers, contributors, moderators, members of the press, partners and guests.

Regular registration: After completion of the online registration form and payment of the registration fee, you will receive an e-mail confirmation (automatic reply) and an invoice indicating the registration fee.
CrossCultures Network reserves the right to deny any registration without any obligations to justify their decision.

Registration deadline is 24 September 2018. After that it is only possible to register on site during the Event days if there are still places available. Registrations will be handled on a first come, first served basis. Because space is limited, early registration is recommended.

All participants will receive a badge on site which must be worn throughout the Event. The badge is valid exclusively for the registered participant and is not transferable.

The registration of participants is handled by MediaCompany GmbH, Auguststr. 29, Bonn, Germany, on behalf of CrossCultures Network GmbH. If you have additional questions about registering, please contact: MediaCompany GmbH:
Fon: +49 (0) 228.909 66 45
Fax: +49.(0) 228.909 66 33.

2. Registration Fees and Methods of Payment

Fees for participation in the Event include all plenary events and meals listed in the final conference program, the Welcome Reception at the Residenz München on 15 October 2018 and the Charity Gala Dinner at the Bayerischer Hof on 16 October 2018.

Registration fees are scaled as follows:

Registration fees
Early Bird A: Fee for early registration by 7 September 2018     710,- €
Early Bird B: Fee for early registration by 7 September 2018 for Ghorfa members,
provided with a discount code
    585,- €
Early Bird C: Fee for early registration by 7 September 2018 for partners,
provided with a discount code
    645,- € 
Regular registration A     755,- €
Regular registration B for Ghorfa members,
provided with a discount code
    585,- €
Regular registration C for partners,
provided with a discount code
    685,- €
Conference Pass for Students
    390,- €
Charity Gala Dinner for Students
    255,- €
All fees are given in Euros plus 19 percent value added tax.

Payment can be made by credit card only (VISA, MasterCard, American Express).

Payment for the early registration must be made by 11:59 pm on 7 September 2018 at the latest. After that the regular registration fee will apply.

The registration fees will be collected by MediaCompany GmbH on behalf of CrossCultures Network GmbH.  

3. Cancellations / Changes

All cancellations and changes must be submitted in written form – with indication of full name, invoice number and bank details for reimbursement – to MediaCompany GmbH, Auguststr. 29, 53229 Bonn, Germany. Fax: +49.228.909 66 33. Email: gawbl2018@mediacompany.com.

For cancellations received by 13 September 2018, the complete registration fee will be reimbursed, with application of administrative fees of € 60,00 (incl. VAT). For cancellations received after 13 September 2018  or in the case of no-show, there will be no reimbursement of the registration fee.

Changes to the registration (such as a name change or registration of a replacement participant) can be made free of additional charges after payment has been received. Such changes must be filed in written form and sent to MediaCompany GmbH no later than 10 October 2018. Fax: +49.228.909 66 33. E-mail: gawbl2018@mediacompany.com.

4. Privacy Protection

CrossCultures Network GmbH and MediaCompany GmbH use secure technologies to ensure the protection of sensitive data. All information provided for the registration will be operated via SSL-secured Server Systems and also stored on SSL-secured Server Databases for further processing in accordance with the applicable legal regulations in order to maintain contact and to send out future invitations. The data provided for registration can only be accessed by authorized staff members of CorssCultures Network GmbH and MediaCompany GmbH who are responsible for technical, financial or editorial processing via the server. Personal data will not be passed on to any other party and will not be used for marketing purposes.

An official list of participants will be published for the event, including full name, organization, e-mail address and country of origin.

Photos will be taken during the Event. By attending the conference, you agree to photographs of you being taken which may be published by CrossCultures Network and its partners for public relations purposes or reporting on the Event. The photos of the event may not be sold or given to third parties for commercial use.

5. Other Charges (arrival, overnight stay, etc.)

Travel, accommodation and other charges must be paid for by the participants. A corresponding room contingent has been reserved for participants of the Event. For more information about participating hotels and the possibility of online booking please visit the conference website.

6. Insurance

When attending the Event, you bear the risk of personal injury or loss of property and/or luggage. We strongly recommend that you take out insurance when making your travel arrangements. The insurance policy should cover reimbursement of registration fees in the case of cancellation, accident, loss or damage to personal property as well as health insurance. The insurance should also cover any financial losses regarding accommodation and travel scheduling due to service disruptions arising from insolvency, strikes or other labor disputes. 

7. Legal Disclaimer

CrossCultures Network GmbH shall not be liable for damages that occur to you in connection with your attendance at the Event, except for damages resulting from intent or gross negligence as well as for damages resulting from injury to life, body or health. In case of ordinary or slight negligence, CrossCultures Network GmbH shall be liable only for a breach of its material contractual obligations. To the extent permitted by law, (i) CrossCultures Network GmbH shall not be liable for any lack of commercial success, lost profits and indirect damages, and (ii) liability in accordance with the above clauses shall be limited to damages that are typical as well as foreseeable to CrossCultures Network GmbH at the time of registration of the participant.

CrossCultures Network GmbH reserves the right to change the program, related activities, topics and participating speakers if necessary. CrossCultures Network GmbH is not liable for losses incurred by cancellation of the Event as a result of circumstances beyond its control. Such circumstances include, for example, war, terrorism, hijackings, uprisings, laws or government regulations, denial of visa issuance, travel delays or difficulties, insolvency of airline companies and strikes. CrossCultures Network GmbH will take all reasonable steps to proceed with the Event in spite of such circumstances.

All contractual relations between you and CrossCultures Network GmbH shall be governed and construed solely by the laws of Germany. Place of jurisdiction is Cologne/Germany.

8. Contact

For more information about registration please contact:

Registration and ticketing office:
Media Company GmbH
Auguststr. 29
53229 Bonn, Germany
Tel.: +49.228.909 66 34
Fax: +49.228.909 66 33
Email: gawbl2018@mediacompany.com

Conference organizer:
CrossCultures Network GmbH
Hauptstrasse 100
50226 Frechen, Germany
Tel.: +49.2234.988 14 96
Email: office@cross-cultures-network.com